Contracts and Performance Coordinator, OhioKAN Program
Please send cover letter with salary requirements and resume to julia.donovan@kinnectohio.org. Include the position title in the subject line.
Overview of Kinnect
At Kinnect, we envision a child welfare system in Ohio where:
• Foster care is a temporary or short-term option
• Children and families are empowered to find solutions to the problems they face
• Direct service providers and social workers can establish and maintain a culture of innovation and excellence
• All stakeholders prioritize permanency in each decision made on behalf of a child and their family
We believe that childhood is a fundamental human right, and that every day for a child in foster care is a day in crisis. We envision a world where families, agencies, resources – and children – work together so that every child is loved and nurtured in a permanent chosen family. We develop partnerships that transform beliefs, values, and actions to achieve permanency for all children in the shortest time possible. We have been advancing this mission since 2005 (as Waiting Child Fund).
Overview of the OhioKAN Program
OhioKAN is an innovative statewide Kinship and Adoption Navigator Program that supports formal and informal kin caregivers and adoptive parents by providing information and referral services and assistance obtaining support services. Building on current and previous Ohio kinship navigator programs, OhioKAN is distinguished by its planned statewide implementation, broad population of families served, and provision for rigorous evaluation. OhioKAN builds the necessary community and systems capacity to support families and works directly with kinship and adoptive families to build confidence and connections.
Overview of the Contracts and Performance Coordinator Position
The Contracts and Performance Coordinator is a full-time position dedicated to supporting the operations of OhioKAN. The Contracts and Performance Coordinator reports to the OhioKAN Program Director, and meets weekly with the OhioKAN team to support the delivery of OhioKAN services with fidelity. The primary functions of this role include coordinating, facilitating and monitoring program-related benchmarks as they implement the program. The Contracts and Performance Coordinator will also be responsible for managing program contractors/vendors and will play a critical role in maintaining relationships with external partners, as well as teaming amongst Kinnect staff.
Contracts and Performance Coordinator Essential Functions
• Develop, implement and manage a contract management system in collaboration with partners and stakeholders
o Keep track of contracts deliverable and actuals for each month
o Work with the state on any invoice questions/concerns
• Maintain tracking of programmatic outcomes and reports to inform program strategy and tactics with all appropriate stakeholders
• Develop weekly, monthly and annual program reports
• Process and organize invoicing with high accuracy and timeliness
• Manage and track work flow of Flexible Funds, including the aggregation of regional and statewide usage
• Support the usage, approval, ordering, tracking and payment of Flexible Funds in each region across the State
• Use technical skills to develop a repeatable process for reviewing monthly reports, Key Performance Indicators and data against identified deliverables
• Write monthly reports that highlight, analyze and track monthly outcomes and objectives
• Work collaboratively with Program Director and Regional Directors(s) to manage implementation benchmarks of all regions
• Create and maintains program specific Standard Operating Procedures
• Maintain confidentiality regarding Kinnect, partner organizations, and young people served
• Perform other responsibilities assigned by the Program Director
Minimum Requirements
Education: Bachelor's Degree in Social Services, Business Administration, related field or equivalent experience. Master’s Degree preferred.
Experience: Demonstrated experience working with interdisciplinary teams utilizing innovative strategies to overcome obstacles. Some nonprofit and/or government sector is preferred. Three to five years experience managing projects, contracts, databases or highly detailed work in legal, finance or related field.
Preferred Skills/Qualifications
● Adaptation and flexibility
● Detail oriented
● Ability and comfort working with diverse populations in various environments
● Excellent knowledge of Microsoft Office programs (including Excel, SharePoint and PowerPoint)
● Highly skilled in Excel
● Ability to create and deliver presentations
● Invoice and budgeting experience
● Ability to build and maintain a team
● Knowledge of qualitative and quantitative program measures
● Lived experience as an adoptee or raised in a kinship family, kinship caregiver, adoptive parent or foster parent preferred
Additional skills/competencies necessary to carry out services to the service population’s culture and socioeconomic characteristics
● Obtain a cultural awareness that results in a clear understanding of the worldview that directs individual interactions with people of other backgrounds.
● Ability to identify needs unique to various diverse populations including those of different gender identity, sexual orientation, ethnic group, race, and physical or mental capacity and address those needs with community resource referrals.
● Assist other professionals and team members in understanding the unique needs/characteristics of diverse populations.
● Willing to learn when facing new problems; enjoys the challenge of unfamiliar tasks; open to change; relentless learner and works to find efficient solutions
• Comfortable shifting gears with a new and evolving program. Can operate in an environment where things can be up in the air and the total picture isn’t clear.
• Uses logic to solve problems and curious about multiple solutions. Willing to look beyond the easy or obvious solution to create systemic change.
• Ability to prioritize and manage up as necessary. Ability to accomplish goals and stay focused.
TRAVEL REQUIRED, AS NEEDED. MUST HAVE ACCESS TO OWN TRANSPORTATION.
• Background Check Information: The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal conviction(s) will be made before excluding an applicant from consideration.
● This job generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
● This job requires occasional overnight travel in the state of Ohio
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.